APPENDIX C
GOALS: ____James G. Gee Library___________________________________
(Department or College)
Fall__96___through Summer__97___
Objective Persons Responsible Time Line Effectiveness Measure
Goal #__1_. Goal Statement: Continue to increase access to electronic sources
| Expand access to products on the LAN within the library. | library director, reference librarians, data processing staff | Spring 1997 | 1. Increased access to FirstSearch core databases . Usage increased x% over 1995/96 will become the measure of success. In 1996/97 we used 2% of the Phoenix Group First Search Resources; this is a major increase from the .1% usage in 1995/96. Subscription price, therefore, went from $100/year to $3,025/year for the base package.
2. Added 3 FirstSearch Databases to campus-wide access list - September 1996 Usage in 1996/97: Books in Print: 2630 searches in 1996/97 Pro CD (combined): 1150 searches in 1996/97. If price had stayed the same we would have considered retention in 1997/98, however, the subscription price tripled - we canceled. Price per search was less than $.50 in 1996/97 and would for comparable numbers of searches reached $2.25 per search - the $.55 per search as part of the block searching is economically advantageous.
New Services: 3. Encyclopedia Britannica available on LAN and campus Internet connections effective September 1996. We used 7,316 accesses to the encyclopedia over the course of the fiscal year.
4. TAMU System databases were available effective September 1996: 9 Wilson databases; Medline and PsycINFO files. These resources expand the number of files available to our users and may replace LAN products. Wilson access through September 1997 were 4,185. Medline were 1,940 plus what was done through other means of accessing Medline (FirstSearch: 387 , other Internet sites which do not provide statistics). PsycINFO has corrupted data, but the initial counts are 88 for the August 1996-August 1997 period. We are hopeful that this data will be reconstructed before long.
5. Expanded TexShare usage by x%. This has proven impossible to calculate since the data for system use prior to April 1997 was lost . They hope to have accurate statistics for this fiscal year.
6. Tested and added Project MUSE, full-text database from Johns Hopkins University Press, available May 1997.
7. Began trial subscription to EBSCO Host, August 1997. |
| Provide remote access to some CD products from the LAN. Expanded scope of this project to provide access to all networked computers on campus and PPP access from homes. | library director, reference librarians, data processing staff | Spring 1997 | 1. WAN access to ERIC files - July 1996
2. WAN access to Mental Measurements Yearbook - Gee Library, September 1996 Metroplex, October 1996
3. WAN access to Dallas Morning News, 1996-1997 - December 1996
4. WAN access to Women ‘R full text files - February 1997
We are working with CTIS staff to provide usage data for each database on a monthly basis. Not yet available eff. 10/97.
Remaining LAN products are limited to LAN access by licensing and technical issues. We have added two Internet stations to support increased user activities with the above databases within the Library. |
| Extended BI program to provide campus-wide access and training on many of the new databases. | reference librarians | Ongoing | 1. Establish series of drop-in training sessions
2. Analyze use data and assistance requests to assess effectiveness of training program. Maintain separate counts of sessions attendance to analyze needs for BI outside of formal class settings. |
| Increase size of the LAN to enable more students to access various products and the Internet. | library director, reference librarians, data processing staff | Spring 1997 | Monitoring of use of area and "turnaway" rate on ongoing basis; 2 additional Internet stations added to Reference in Summer 1997. |
| Internet access to Special Collections finding aids | Archivist, Catalog Librarian and Reference librarian responsible for Gee Library WEB page support | Ongoing | Access via OCLC database as well as testing digitizing techniques for web access to finding aids and indices created within the Special Collections Department. Available on Library website in March 1997. |
Goal #__2_. Goal Statement: Undertake a periodical use study to identify core journal titles needed to support
student and faculty needs.
| Survey of Faculty | librarians, microform student workers, academic departments, student surveys | Spring 1997 | Survey completed May 1996; data analysis ongoing with academic departments. Follow-up survey done April 1997 with 16 new titles ordered in Fall 1997. |
| In Library Usage Analysis | librarians, microform student workers, academic departments, student surveys | Spring 1997 | Design reshelving study and test in Fall 1996; establish Spring time period for formal use study. Delays in equipment, DRA technical support, and staff maternity leave have deferred this to Fall 1997. |
Goal #__3_. Goal Statement: Assess special distance education library support needs.
| Survey of Faculty | Director of NE Texas Initiative, Library Director, Distance Education faculty, and librarians | Spring 1997 (Ongoing) | Identification of service requirements and potential solutions; potential for funding initiatives to foundations or private persons. |
| Analysis of DEC Library Support requirements | Library Director, other interested AHE Library Directors | Ongoing | Identification of service directions and determination of responsible agencies with appropriate campus administrators. Two meetings with school librarians have been held via Link-Net services; further activities planned in 1997/98. |
Goal #__4_. Goal Statement: Restructure library and support staff to provide for improved delivery of services to
faculty and students.
| Development of Education Librarian position description and recruitment | Library Director, Search Committee; librarians and faculty in College of Education | Spring 1997 | Will be measured by successful recruitment Carolyn Trezevant hired effective mid-August 1997. |
| Restructuring of Technical Services | Library Director; Librarians & staff in Technical Services | Fall 1996 | Maintenance of past productivity with fewer staff assigned. Special projects have required additional staffing in Summer 1997 and special 1-year catalog librarian appointment to establish music and media cataloging services. |
| Review of collection development policies | Acquisitions Librarian, department heads and library liaisons; review by Library Director and Library Committee | Ongoing | Continuing assessment of the accuracy of collection goals in light of new curricular programs, closing of some program areas and redirection of academic programs. Collection Development librarian and Library Director met with Executive Committees and Library Coordinators in October 1997 to clarify goals of collection building and analysis for SACS and other accreditation activities. |
| Integration of New Departments into Library: | |||
Instructional Multimedia |
Library Director and appropriate staff | Spring 1997 | Needs assessment and revised goals. |
Media Services |
Library Director and appropriate staff | Spring 1997 | Needs assessment and revised goals. |
Campus Engineer |
Library Director and appropriate staff | Spring 1997 | Needs assessment and revised goals. |
Goal #__5_. Goal Statement: Work with appropriate campus entities to include library information within the campus kiosks.
| Integrate information on Gee Library services with Kiosk project | library director, systems librarian, selected library staff with planning committee | more than one year | Measured by final availability of library information. The Library staff have improved web connections to LION and other databases; actual KIOSK implementations in SIS are still pending. |
Goal #__6_. Goal Statement: Work with Colleges and Departments on collection assessments.
| Planning for accreditation reviews | library director, systems librarian, acquisitions librarian, departmental liaisons and deans | Ongoing | Anticipate preliminary reviews for SACS accreditation during 1996/97; studies were done for proposed new programs. Work has begun in October 1997 with schools on tools for collection analysis for documentation preparations this fiscal year (1997/98) |
| Approval processes for CB table updates | library director, systems librarian, acquisitions librarian, departmental liaisons, VP for Academic Affairs | Fall 1996 | Documentation on Library needs was submitted for all proposed programs for Deans’ Council discussions. |
Goal #__7_. Goal Statement: Initiate review of current library system and develop five-year plan for upgrade/replacement.
| Assessment of DRA integrated library management system. | systems librarian, data processing staff; in consultation with library staff and appropriate external audience | next two to three years | Continued commitment to DRA client/server implementation or proposal for conversion to new vendor. Formal processes beginning in Fall 1997. |
Goal #__8_. Goal Statement: Implement Z39.50
| Purchase and implementation of DRA Z39.50 software module | Library Director, Systems Librarian and CTIS staff | Fall 1996 | Successful connection to Z39.50 compliant systems. Ongoing project currently pending DRA responses to processing problems. |
| Purchase and installation of DRA server memory | Systems Librarian and CTIS staff | Fall 1996 | Stable hardware environment to support DRA services, including Z39.50 connectivity. All hardware required is in place and working. |
Goal #__9_. Goal Statement: Ongoing maintenance of LION database.
| Implementation of DRA Acquisitions module | Systems Librarian, Acquisitions staff and CTIS | Fall 1996 | Inclusion of on-order items in LION; requires linkage software between LION and campus accounting system. Items on order are reflected in LION; we continue to do double entry into old fiscal system and new and have not linked the LION system to FAMIS. |
| Reconcile tapeloaded Library of American Civilization bibliographic records with Gee Library microform holdings. | Catalog staff | Ongoing | Checking of on-line database against actual microform holdings on "time available" basis. By end of fiscal year this is about 2/3 completed. |
| Implement Bindery feature in DRA | Systems Librarian, Serials staff & CTIS | Spring 1997 | Eliminates manual processing steps; dependent on serials holdings update project and may require some local software modifications. |
| Addition of Special Collections Collections as manuscript collections on OCLC | Catalog Department Head and Special Collections Librarian | Ongoing | Continuous process of inventorying and cataloging new collections added in Special Collections. |
| Enter holdings for all currently received serials on DRA | Serials staff, including temporary serials librarian, systems librarian & CTIS | Summer 1997 | Complete record updates for holdings on DRA which will also support linking local holdings to search results via Z39.50 for library public. Project completed for currently received periodicals; part-time extra assistance anticipated in 1997/98 to complete the process for serials, microforms and bound periodicals. |
| Continue to add microform holdings | Catalog staff | Ongoing | Microform analytics have not yet been linked to represent the physical film or fiche which may hold several titles. Requires staff review and correction on-line on a "time available" basis. |
| Complete conversion of PCMI (Photo-Chromic-Micro-Image) ultrafiche microform series | Catalog staff | Ongoing | As time available, add items not available via tapeload for large microform sets. Represents new cataloging which was completed in 1996/97 |
| Inclusion of Government Documents records in LION | Documents staff, Catalog staff, Systems Librarian and CTIS | Ongoing | Tapeload MARCIVE records for retrospective holdings and ongoing monthly loading; incorporation of authority records for new headings and general maintenance of GPO holdings. New area of database development for long-time Gee Library collection. 40% completed by October 1997; ongoing process to attain monthly update currency for new titles. |
| Development of plans for integration of Media Services holdings | Library Director, Media Services staff, Assistant Director for Systems & Technical Services | Ongoing | Study media booking module of DRA software and database maintenance support required to complete this cataloging goal. Develop costs associated with purchase of software upgrade. Deferred to new system implementation process since existing module through DRA unacceptable. Outsourcing the backlog of cataloging was unsuccessful based on existing partial records. Temporary cataloger (John Anderson) for 1997/98 will initiate processes and procedures for currently received titles. A new assessment of work outstanding will be made in early Summer 1998. |
Goal #__10_. Goal Statement: Ongoing maintenance of oral history collections.
| Review status of current programs, including campus oral history | Archivist | Ongoing | Report on status of approved projects in annual report; establish costs for special ET/TAMU-C project extension. |
| Initiate oral history project for Jim Chapman (Cooper) Lake | Archivist, Dr. R.N. Singh | Summer 1997 | Review feasibility and costs for potential project |
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