Planning Guidelines Appendix C

APPENDIX C

GOALS: ____James G. Gee Library___________________________________

(Department or College)

Fall__1999___through Summer__2000___

LIBRARY

Objective Persons Responsible Time Line Effectiveness Measure

Goal 1. Goal Statement: Optimize library collections and and facilities to improve access at Commerce campus and at distant sites.

A. Increase on-campus and off-campus access to a variety of electronic products in support of curricular and research activities.	Library Director, Library staff, CTIS staff, other campus personnel as appropriate	Ongoing	Usage is tracked. Increase/decrease in usage will be the measure of success. Electronic usage rose from 201,289* searches and document downloads in 1997/98 to 321,635 in 1998/99.*
B. Implementation of new integrated library system, either as part of system-wide project or as standalone upgrades, including electronic reserves.	Systems Librarian, Library staff, CTIS staff,	Fall 1999. Otherwise, ongoing	System-wide recommendations due Spring, 1999. Funding for Phase I in special allocation requests to legislature in Spring, 1999. Determination in Spring 1999 on TAMU-Commerce future library integrated system. Prepare to purchase and implement standalone electronic reserves system if not part of centralized effort. We determined that the best service and least cost solution was to remain with the DRA system and upgrade it in stages. This was begun in Summer 1999.
C. Review of collection development policies, assessment of materials budget, usage studies, and new title needs.	Librarians, Library liaisons, Department heads	Ongoing	Continuing assessment of collection goals in light of curricular priorities and budget restraints. Due to likely budget cuts, the emphasis must be on cancellation of little-used resources. Cancellations will be based on usage data and departmental/school consultation. We continue to review items and eliminate titles where electronic alternatives have proven successful. We will continue to monitor usage of the titles in the periodicals collection and consult with departmental coordinators, library liaisons and the Library Committee on those reductions necessary to stay within the slowly reducing materials budget.

D. Collection assessment for accreditation reviews, approval processes for CB table updates and support of ExCET improvement.	Library staff, Departmental liaisons, Provost, Department heads.	Ongoing	Complete reviews for NCATE, AASBE and SACS accreditation. Ongoing participation in assessments of new academic programs and their attendant demands on library resources. Development of library strategies to support ExCET successes. AASBE, IET and Counseling studies were completed and we continue to work with departments on data needed for internal and external audit of curricular support. We have updated the collection based on ExCET bibliographies, particularly in areas with poor ExCET results.
E. Placement of compact shelving in staff areas, rearrangement of first floor, west wing..	Library Director, Library staff, Physical Plant staff	Ongoing	Phase I of library renovation which can be accomplished with existing funds and personnel. We installed the compact shelving for storage collections and continue to assess ways to improve user access and staff efficiencies. Major funds will be required if we embark on ergonomic as well as basic renovation of the facility.
F. Lighting and HVAC improvements	Library Director, Physical Plant staff	Ongoing	Ensure that moves of stacks and other large items result in retention of well-lighted access to collections, study areas, and offices. Improve systems to eliminate consistently hot and cold spots, particularly in the BI room, the computer lab, and other rooms with no external walls or windows. This work remains hostage to campus-wide energy improvement efforts.
G. Placement of compact shelving for bound periodicals, rearrangement of first and second floor, east wing.	Library Director, Library staff, Physical Plant staff	Ongoing	Pending structural engineer report and funding. This project was successfully completed over Spring Break and materials have been moved where feasible into the new areas.
H. Refurbish library building	Library staff and Physical Plant staff	Ongoing	Carpeting, paint, and general appearance of this 30-year-old building, last renovated in 1982, is tired and aging. This facility is heavily used 18 hours per day. Some functions need to be physically relocated to improve service. Plans underway were delayed for outside consultation; we await the results of that study and internal decisions on where and how to proceed.
I. Work with faculty and librarians at distant sites	Director of Instructional Technology, Phoenix/AHE/TexShare Library Directors, Distance Education Faculty, Librarians	Ongoing	Identify service needs and coordinate efforts to meet the information needs of students and faculty. Potential for funding initiatives. Possible use of Phoenix Group survey instrument. Planning is ongoing for the Fall 1999 Phoenix Group survey project.
J. Integrate Gee Library information into campus Kiosk Project.	Library Director, Systems Librarian, other library staff, and planning committee	Ongoing	Measured by availability of library information in Kiosk project This project has been deferred based on Student Services decisions.

Goal 2. Goal Statement: Staff development

A. Continue to seek appropriate staffing levels to serve campus community.	Library Director and University Administration	Ongoing	Continue to review staff against SACS and state accreditation standards for university libraries, with the goal to reach 2/3 level of standards for staffing by SACS visit in 2002. We update these figures annually. See attachments for current status. Assignment of 5 GANTs to the Library has assisted in improving the staff goals.
B. Maintain staff expertise	Library Director and staff	Ongoing	Maintain appropriate travel to local, state and national meetings to increase staff responsiveness to changing user service demands. Capitalize on vendor shows and demonstrations for technical staff expertise. Ongoing active members of the TAMU System and regional committees related to user service support.
C. Improve equipment support	Library Director and staff	Ongoing	Workstations, seating and equipment should be set up for staff and library users "to do no harm." Initiate staff work area assessment to identify and rectify ergonomic problem areas. This is part of the major renovation efforts of the Library and await the final plans and fund development.

Goal 3. Goal Statement: Exploration of alternative funding for library projects.

A. Develop funding options

Library Director, Library staff, Development Office, Office of Research

Ongoing

Review goals and determine fundable activities. Develop request documents and present to potential donors. Assessment based on successes and approvals to proceed with formal requests.

Ongoing.

[Home][Director's Page][Plans Index]

03/07/00 03:11 PM

planappc