APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Additional staffing is required for Metroplex Library to meet extended hours of operation and growing student demand. Numbers of classes and numbers of students served have grown in the five years since we last added a position.
II. Statement of Need/Justification:
Current technological changes are an enormous benefit to those students participating in distance education, and as a result, the Metroplex library is experiencing increased use in all areas - circulation, InterLibrary loan, and reference. Now with four distant education classrooms, the Metroplex facility will see an even greater demand for library resources. Students expect and are entitled to at least the same access to information as the students on the main campus. With additional staff support, more students will find this access easier. Additional staff support is necessary to assist students and faculty in using the advances in information retrieval. This support requirement will only grow with the improved access to A&M-Commerce’s resources on-line.
Changes are evident in the types and number of courses at the Metroplex. Efforts are also being made to offer library resources to those TAMU-Commerce students taking courses at the Universities Center of Dallas. The presence of these students during expanded Metroplex programming should be matched with additional staffing and library support to their curriculum. With additional full-time positions and backup student support, the Metroplex Library would be able to:
1. Extend
Library hours to include weekends (Saturdays) and mornings in the Fall and Spring semesters.
2. Extend
hours for Intersession mini-terms, including Friday evening, when
appropriate.
3. Extend
hours for the Summer terms, when classes are taught at
the Metroplex from
III. Budget:
1 FTE Librarian $37,000
+ benefits adjusted to 2002/2003 payscale + benefits
1FTE Library Assistant II $17,373 + benefits, adjusted to
2002/2003 payscale + benefits
1FTE Students $ 9,000
APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Additional staffing is required for the libraries to cull and otherwise manage the collection growth with appropriate faculty consultation.
II. Statement of Need/Justification:
The collections need major retooling to remove outdated and superceded as well as underutilized titles. To fit into the existing building we need to recapture ca. 50,000 volumes shelving space per year. Properly to accomplish that, we need a librarian to work with the departmental library coordinators and the library's library liaisons to ensure that the items de-selected are appropriate for removal. The library assistant II and students will carry out the appropriate pulling of items for consideration, maintenance of review areas and completion of the deletions both physically and within the online library management system.
III. Budget:
1 FTE Librarian $37,000
+ benefits, adjusted to 2002/2003 payscale + benefits
1FTE Library Assistant II $17,373 + benefits, adjusted to
2002/2003 payscale + benefits
2FTE Students $ 18,000
APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Additional staffing is required to maintain efficient operations of the tremendous number of PCS in Gee Library.
II. Statement of Need/Justification:
The fall downtime for staff was considerable during the NIMDA virus attack. The Library has over 150 machines to maintain and keep on line; we need in-house support beyond the work done by CTIS for the campus.
With the number of automated systems to be installed before August 2002 (DRA TAOS upgrade and Media Booking System), the Systems Librarians requires support from the daily tasks of maintaining office software on the PCs in the library.
III. Budget:
1FTE Software/Technical Assistant (Zone 8) $27,105-$31,984 +
benefits, adjusted to 2002/2003 payscale
APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Renovate and upgrade the public spaces for Special Collections.
II. Statement of Need/Justification:
We currently have valuable items in the Special Collections area, which could benefit from better display. We have Records Management materials, referenced by offices infrequently, occupying space needed for Special Collections and special items. After conversion of the second Library Penthouse for Records Management storage, we need to further renovate and upgrade the public areas of the Special Collections and Special Collections space. Security upgrades are needed with this renovation, including smoke monitoring is both Penthouses and throughout the Special Collections stacks, with live feeds to DPS monitors.
To ensure safe and appropriate use of the collections, 2 positions currently half-time in the Library need to be upgraded to full-time to provide patron oversight within Special Collections.
III. Budget:
One-time costs of Renovations and Furnishings: $105,000
Upgrade of part-time staff (2) to full-time: $ 20,000
APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Additional staffing is required for support services to meet extended facilities and hours of operation.
II. Statement of Need/Justification:
With full-time GA positions and backup student support, the Gee Library would be able to:
1. Extend hours of support in Documents and Interlibrary Loan for services to distance education students.
2. Extend hours for Intersession mini-terms, including Friday evening, when appropriate.
III. Budget:
2FTE GA $ 8,330 ea. (Adjusted for doctoral level if appropriate)
1FTE Student Assistants $ 9,800 adjusted to 2002/2003 payscale.
APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Document Delivery is incurring new and rising charges. This proposal allows Gee Library to respond to the general benefit of the Library users more effectively.
The InterLibrary Loan Department (ILL), Gee Library proposes to purchase softcover, bound copies of dissertations for library patrons who have requested loanable copies. Purchase will be used to supplement borrowing when (1) no copy can be borrowed, or (2) speed is of the essence, and (3) the item fits the curriculum of the University and long-term collection needs. The student or faculty member will be given immediate possession of the dissertation upon its arrival, but after the student is finished with it, the item will be added to the Library’s collections.
The InterLibrary Loan Department, Gee Library, proposes that the Library pay all charges incurred while obtaining copies of journal articles for faculty and staff. Although most copies arrive with no charge, sometimes there is no source except a library or business that charges for borrowing. A frequent source of specialized proceedings papers charges $25.00 per item for borrowing privileges, strict renewal charges the same, and replacement costs in excess of $100. Except for replacement costs, which should be charged to the Library user for abuse of privileges, the access in lieu of ownership should be considered a Library operational cost.
Additionally,
II. Statement of Need/Justification:
There is a need for this service because many dissertations cannot be borrowed. ILL may have many sources to use for borrowing a book, but there is often only one sources for a dissertation--the school where it was done. When the school won’t loan, or the item is missing from its collections, the student has no option for obtaining the item other than purchasing it via University Microfilms. Student and faculty research can be greatly aided by implementation of this new service.
When it becomes clear that a charge is inevitable, the ILL department must contact the requester to se if s/he is willing to pay and maximum expenditure approved. If the patron is willing to pay, the ILL request must be placed again. This results in extensive time delays for the library patron, plus of charge of $8-10 per article, or more. Staff time is used in contacting the library patron, re-submitting the request, and collecting and handling payments. This service extension would allow more immediacy of getting articles for faculty and staff, saving several staff intervention steps in the procedure.
III. Budget:
Funds for Copyright, document delivery charges and electronic copies of books in high demand (where available) $25,000
1FTE Library Assistant II to assist with
InterLibrary Loan and general public services workload for Reference databases. $17,373
+ benefits
APPENDIX D
DOE Budget Planning for 2002/2003
Narrative for New Initiatives
I. Description of New Program or Major Enhancement of Existing Program:
Ongoing access to GPO Selective Depository items is increasingly under pressure of political requirements by different areas of the federal government with differing access and cost recovery mandates. Currently many items traditionally received from the Superintendent of Documents are being transferred to cost recovery agencies such as the National Technical Information Service (NTIS) and Information Industry Association (ISA) which speaks for various information providers who re-package federal data for sale. With the Federal Depository Library Program (FDLP) increasingly under pressures, some of these resources will remain available to the campus only by subsidizing electronic access or via a single workstation within the Government Documents Collection. This proposal would allow for the more traditional broad access at least to the primary campus clientele: Students and Faculty/Staff.
II. Statement of Need/Justification:
Many standard census databases will become available only at
subscription or site licensing rates rather than deposited freely to our
Documents area. This proposal would
subsidize the transitional year while the reworking of the Superintendent of
Documents statutory and funding supports for the more traditional FDLP program
are reviewed by Congress. Also allows us
to capitalize on any cooperative purchase power generated by TexShare,
III. Budget: Estimates:
We need a staff position to respond to the service demands beyond 8-5 M-F that better knowledge of the documents collection is generating:
1FTE Library Assistant I to provide extended
service hours within Government Documents, including copy cataloging and
database maintenance for documents records on LION. $15,547
+ benefits
Collection development funds for new GPO database options $25,000