Gee Library Proposition II Funds Request Form 1997-98

APPENDIX E

Proposition II Funds Request Form

Department: ________James G. Gee Library___________________

Year: 1997__ - 1998____

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

GEE LIBRARY

DRA Electronic Ordering Module for Acquisitions 1 $ 10,205 $ 10,205 Electronic ordering would allow for direct, paperless transfer of library materials orders to book jobbers and other library materials vendors, plus provide an API gateway to the campus fiscal system. In addition to elimination of paper in the process, there would be staff reassignment opportunities within the Gee Library.

TZ88-TA DLT Tape Drive for Library Systems 1 $ 6,700 $ 6,700 Replacement upgrade to increase the capacity for tape backup procedures on the DRA Library Management System. This would speed up the actual process while allowing it to be accomplished without on-site staff to monitor and change tapes in the middle of the operation.
The equipment recommended would remain compatible with CPU upgrades anticipate d if the campus remains a DRA site using the client/server version of the system.

Windows NT Workstation for Electronic Ordering Module 1 $ 2,730 $ 2,730 Required hardware to use of the Electronic Ordering Module.

Access Machines in Reference areas 10 $ 2,000 $ 20,000 Upgrades and Replacements.
1. Increased demand for LAN and Internet information resources within the Gee Library.
2. Increased knowledge of GPO CD products through LION database and access support for same.

Computers (Staff replacements) 10 $ 2,000 $ 20,000 Upgrade terminals and pre-486 PCs with current standard office PC. Will allow easier migration to client/server software provided by library system vendor. Staff require CD players to use with new efficiency tools.

Multidisk changers to support multiple CD ROM products on standalone reference workstations. 3 $ 868 $ 2,604 Increasing CD-ROM based products will require additional access hardware within the library, in Reference, Government Documents and the Metroplex Library.

SUBTOTAL: $62,239.00

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

GEE LIBRARY (cont.)

Jukebox setup for Cds (including servers, sofstware and 60 disk jukebox) 1 $ 52,500 $ 52,500 As we analyze the use of government documents CDs following the inclusion of records in LION we may find this technology essential for servicing within the Documents Collection.

Shelving estimated growth $ 12,000 $ 12,000 Collection Growth

Microfiche cabinets 5 $ 500 $ 2,500 Collection Growth: Gee Library & Metroplex

Microfilm Reader 3 $ 1,340 $ 4,020 Replacement equipment (2), New (Special Collections, 1)

Microfilm cabinets 4 $ 960 $ 3,840 Collection Growth

Flat File Case/Map Case - 10 drawer 2 $ 1,323 $ 2,646 Collection Growth (Special Collections, Documents)

Printers 3 $ 500 $ 1,500 Upgrade Circulation area receipt printers to reduce costs of supplies and operations. (Circ (2), Metroplex (1))

Provide Laptops for hand-on Bibliographic Instruction 10 $ 3,000 $ 30,000 Expand hardware available to provide hands-on training in use of bibliographic databases and other electronic tools.

Provide ongoing replacement costs for GPO shortfalls in federal services and collections 1 $ 13,000 $ 13,000

Support for Inflationary increase to Book & Periodicals budget. 10% increase $ 56,000 $ 56,000 Projected estimate for library materials increase to maintain current library collections.

Electronic Reserves System 1 $ 50,000 $ 50,000

Phonetree 1 $ 699 $ 699 New technology: A voice messaging system that would eliminate sending most overdue notices and save paper and postage funds.

Shelving for Records Center $ 20,000 $ 20,000 Estimate to provide shelving for this area.

PAGE 1 SUBTOTAL: $62,239.00

GEE LIBRARY TOTAL: $310,944.00 1996/97: $53,000 plus special allocation of $100,000

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

COMPUTER LABORATORY (GENERAL STUDENT ACCESS)

Computer Lab Upgrades $ 30,000 Replace and Upgrade Inventory

DETAILS TO COME

$30,000.00 1996/97: $ 20,000, Included with Library

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

MEDIA SERVICES

Computer Projectors 2 $ 4995 $ 9,995 Increase and Update Inventory Update Inventory Replace two machines with one to do all Multimedia and Physical preparation of library materials for patron use. Existing equipment can no longer qualify for maintenance contracts and are hard to repair.

Monitors 27" (S-VHS Input) 10 $ 495 $ 4,950 Replace and Update Inventory and Use With DP Link

TV/VCR Combinations 4 $ 495 $ 1,980 Increase Inventory in Satellite Center

Overhead Projectors 20 $ 123 $ 2,706 Replace and Update Inventory: Supply Ed South

Video Recorder (VCR) 10 $ 210 $ 2,100 Increase and Update Inventory

Cassette Recorders 10 $ 68 $ 680 Replace and Update Inventory

Video Disk Players 2 $ 1,100 $ 2,200 Replace and Update Inventory

Camcorder with Case 5 $ 1,250 $ 6,250 Replace and Update Inventory

Safety Straps 20 $ 20 $ 400 Replace Inventory

Booking Module (DRA system) 1 $ 15,000 $ 15,000 Increased faculty access to Media Services collection and ease of scheduling media to classrooms.

$46,261.00 1996/97: $ 6,000

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

MULTIMEDIA PRODUCTION

Laminating Machine 1 $ 5,000 $ 5,000 Replace two machines with one to do all Multimedia and Physical preparation of library materials for patron use. Existing equipment can no longer qualify for maintenance contracts and both are hard to repair.

Multimedia Capable Laptops 2 $ 6,345 $ 12,690 Faculty demand exceeds existing capacity for portable laptops for presentations, New demand for laptops that would allow for full use of MPEG (digital video), sound and graphics.

SUBTOTAL: $17,690.00

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

MULTIMEDIA PRODUCTION (cont.)

Desktop Multimedia Development PCs 10 $ 1,962 $ 19,620 Upgrade and replace existing hardware to meet new software demands in production area; replaced equipment available for redeployment within Library and campus.

Software Upgrades on existing hardware $ 2,000 $ 2,000 Maintenance of software support at latest version of existing software support within the Lab. Annual, ongoing requirement.

MPEG Digital video capture card 1 $ 6,995 $ 6,995 Provide one station for standard MPEG development support.

SUBTOTAL FROM PREVIOUS PAGE: $17,690.00

TOTAL: $46,305.00 1996/97: $ 12.500

Number Unit Total

Description of Item Requested Requested Cost Cost Rationale for Purchase

CAMPUS ENGINEER

Oscilloscope/meter combination (portable) 1 $ 1,895 $ 1,895 Replacement which would provide portability as a handheld test device and improve responsiveness of staff by improving mobility.

Engineering Replacement Equipment Miscellaneous hardware $ 5,000 $ 5,000 Parts and upgraded repair equipment to maintain KETR and other campus electronic equipment.

$6,895.00 1996/97: No separate funding.

11/12/96 02:30 PM

DRA Electronic Ordering Module for Acquisitions	1	$ 10,205	$ 10,205	Electronic ordering would allow for direct, paperless transfer of library materials orders to book jobbers and other library materials vendors, plus provide an API gateway to the campus fiscal system. In addition to elimination of paper in the process, there would be staff reassignment opportunities within the Gee Library.
TZ88-TA DLT Tape Drive for Library Systems	1	$ 6,700	$ 6,700	Replacement upgrade to increase the capacity for tape backup procedures on the DRA Library Management System. This would speed up the actual process while allowing it to be accomplished without on-site staff to monitor and change tapes in the middle of the operation. The equipment recommended would remain compatible with CPU upgrades anticipate d if the campus remains a DRA site using the client/server version of the system.
Windows NT Workstation for Electronic Ordering Module	1	$ 2,730	$ 2,730	Required hardware to use of the Electronic Ordering Module.
Access Machines in Reference areas	10	$ 2,000	$ 20,000	Upgrades and Replacements. 1. Increased demand for LAN and Internet information resources within the Gee Library. 2. Increased knowledge of GPO CD products through LION database and access support for same.
Computers (Staff replacements)	10	$ 2,000	$ 20,000	Upgrade terminals and pre-486 PCs with current standard office PC. Will allow easier migration to client/server software provided by library system vendor. Staff require CD players to use with new efficiency tools.
Multidisk changers to support multiple CD ROM products on standalone reference workstations.	3	$ 868	$ 2,604	Increasing CD-ROM based products will require additional access hardware within the library, in Reference, Government Documents and the Metroplex Library.
SUBTOTAL:			$62,239.00

Jukebox setup for Cds (including servers, sofstware and 60 disk jukebox)	1	$ 52,500	$ 52,500	As we analyze the use of government documents CDs following the inclusion of records in LION we may find this technology essential for servicing within the Documents Collection.
Shelving	estimated growth	$ 12,000	$ 12,000	Collection Growth
Microfiche cabinets	5	$ 500	$ 2,500	Collection Growth: Gee Library & Metroplex
Microfilm Reader	3	$ 1,340	$ 4,020	Replacement equipment (2), New (Special Collections, 1)
Microfilm cabinets	4	$ 960	$ 3,840	Collection Growth
Flat File Case/Map Case - 10 drawer	2	$ 1,323	$ 2,646	Collection Growth (Special Collections, Documents)
Printers	3	$ 500	$ 1,500	Upgrade Circulation area receipt printers to reduce costs of supplies and operations. (Circ (2), Metroplex (1))
Provide Laptops for hand-on Bibliographic Instruction	10	$ 3,000	$ 30,000	Expand hardware available to provide hands-on training in use of bibliographic databases and other electronic tools.
Provide ongoing replacement costs for GPO shortfalls in federal services and collections	1	$ 13,000	$ 13,000
Support for Inflationary increase to Book & Periodicals budget.	10% increase	$ 56,000	$ 56,000	Projected estimate for library materials increase to maintain current library collections.
Electronic Reserves System	1	$ 50,000	$ 50,000
Phonetree	1	$ 699	$ 699	New technology: A voice messaging system that would eliminate sending most overdue notices and save paper and postage funds.
Shelving for Records Center		$ 20,000	$ 20,000	Estimate to provide shelving for this area.
PAGE 1 SUBTOTAL:			$62,239.00
GEE LIBRARY TOTAL:			$310,944.00	1996/97: $53,000 plus special allocation of $100,000

Computer Lab Upgrades		$ 30,000	Replace and Upgrade Inventory

	DETAILS TO COME




		$30,000.00	1996/97: $ 20,000, Included with Library

Computer Projectors	2	$ 4995	$ 9,995	Increase and Update Inventory Update Inventory Replace two machines with one to do all Multimedia and Physical preparation of library materials for patron use. Existing equipment can no longer qualify for maintenance contracts and are hard to repair.
Monitors 27" (S-VHS Input)	10	$ 495	$ 4,950	Replace and Update Inventory and Use With DP Link
TV/VCR Combinations	4	$ 495	$ 1,980	Increase Inventory in Satellite Center
Overhead Projectors	20	$ 123	$ 2,706	Replace and Update Inventory: Supply Ed South
Video Recorder (VCR)	10	$ 210	$ 2,100	Increase and Update Inventory
Cassette Recorders	10	$ 68	$ 680	Replace and Update Inventory
Video Disk Players	2	$ 1,100	$ 2,200	Replace and Update Inventory
Camcorder with Case	5	$ 1,250	$ 6,250	Replace and Update Inventory
Safety Straps	20	$ 20	$ 400	Replace Inventory
Booking Module (DRA system)	1	$ 15,000	$ 15,000	Increased faculty access to Media Services collection and ease of scheduling media to classrooms.

			$46,261.00	1996/97: $ 6,000

Laminating Machine	1	$ 5,000	$ 5,000	Replace two machines with one to do all Multimedia and Physical preparation of library materials for patron use. Existing equipment can no longer qualify for maintenance contracts and both are hard to repair.
Multimedia Capable Laptops	2	$ 6,345	$ 12,690	Faculty demand exceeds existing capacity for portable laptops for presentations, New demand for laptops that would allow for full use of MPEG (digital video), sound and graphics.
SUBTOTAL:			$17,690.00

Desktop Multimedia Development PCs	10	$ 1,962	$ 19,620	Upgrade and replace existing hardware to meet new software demands in production area; replaced equipment available for redeployment within Library and campus.
Software Upgrades on existing hardware		$ 2,000	$ 2,000	Maintenance of software support at latest version of existing software support within the Lab. Annual, ongoing requirement.
MPEG Digital video capture card	1	$ 6,995	$ 6,995	Provide one station for standard MPEG development support.
SUBTOTAL FROM PREVIOUS PAGE:			$17,690.00
TOTAL:			$46,305.00	1996/97: $ 12.500

Oscilloscope/meter combination (portable)	1	$ 1,895	$ 1,895	Replacement which would provide portability as a handheld test device and improve responsiveness of staff by improving mobility.
Engineering Replacement Equipment	Miscellaneous hardware	$ 5,000	$ 5,000	Parts and upgraded repair equipment to maintain KETR and other campus electronic equipment.

			$6,895.00	1996/97: No separate funding.