I. Description of New Program or Major Enhancement of Existing Program:

Additional staffing is required for Multimedia Classroom Services to meet extended facilities (including classroom expansions of this program in 1997/98) and hours of operation.

II. Statement of Need/Justification:

Current technological changes are an enormous benefit to those students participating in multimedia learning situations. However, the addition of three multimedia rooms to the existing single facility in Commerce and the scheduling of additional distance learning spaces for faculty using multimedia elements in the classroom provides demands for troubleshooting support well beyond existing personnel components.

With an additional full-time GA position and backup student support, the Systems & Technical Services Division of Gee Library would be able to:

1. Extend classroom support hours to include weekends.

2. Extend hours for intersession mini-terms, including Friday evening, when appropriate.

3. Supplement Engineer's technical support to the campus.

4. Provide additional production support for classroom materials.

III. Budget:

1FTE GA 8,330 (adjusted for doctoral level if appropriate)

1FTE Student Assistants $ 9,800 adjusted to 1997/98 payscale.

I. Description of New Program or Major Enhancement of Existing Program:

Enhance Bibliographic Instruction program with hands-on module by expanding classroom with laptops for networked training tools.

II. Statement of Need/Justification:

Bibliographic Instruction has been limited to demonstration mode or hands-on within the LAN Reference area at the detriment of service to other library patrons. Adding 16 laptops to the room capabilities will allow librarians to work with students in small groups (up to 32 students) with actual database searching and Internet services using the students' own topics of interest. Students will have a better understanding of search strategies and service limitations caused by network clutter with knowledgeable librarians available to assist in sorting out problems encountered.

III. Budget:

16 Pentium laptops with 16MB RAM, Active Matrix screens, sound cards, Type II slots for network cards, and large harddrive capability. $ 60,000

I. Description of New Program or Major Enhancement of Existing Program:

Integration of the Media Services collection into the LION database and purchase of DRA-Medianet Booking Module to allow for scheduling as well as circulation of media items via the automated system. Initially limit this to the AV materials, e.g. videotapes; determine whether hardware booking can be accomplished within the same system. Medianet supports hardware booking and room scheduling as well. We would expect any long-term solution to support all three booking elements: Media, Equipment and Rooms.

II. Statement of Need/Justification:

Maintenance of a listing for the academic departments of items held by Media Services is both labor intensive and costly for printing and distribution. Access is severely limited for individual faculty members. It is proposed that the materials be included in the on-line library system and access be, therefore, generally available to any networked PC or dial-in library user. Use of standard cataloging techniques would allow Gee Library to explore out-sourcing the database creation and/or use OCLC records readily available to the Catalog Department staff for database maintenance.

III. Budget:

Software License Fee: $15,000

Maintenance Fee: $ 75.00/month

Cataloging Costs:

Retrospective $ 30,000

Ongoing $ 5,000

I. Description of New Program or Major Enhancement of Existing Program:

Document Delivery is incurring new and rising charges. This proposal allows Gee Library to respond to the general benefit of the Library users more effectively:

The InterLibrary Loan Department (ILL), Gee Library, proposes to purchase softcover, bound copies of dissertations for library patrons who have requested loanable copies. Purchase will be used to supplement borrowing when (1) no copy can be borrowed, or (2) speed is of the essence, and (3) the item fits the curriculum of the University. The student or faculty member will be given immediate possession of the dissertation upon its arrival, but after the student is finished with it, the item will be added to the Library's collections.

The InterLibrary Loan Department, Gee Library, proposes that the Library pay all charges incurred while obtaining copies of journal articles for faculty and staff. Although most copies arrive with no charge, sometimes there is no source except a library or business that charges for borrowing.

II. Statement of Need/Justification:

There is a need for this service because many dissertations cannot be borrowed. ILL may have many sources to use for borrowing a book, but there is often only one sources for a dissertation--the school where it was done. When the school won't loan, or the item is missing from its collections, the student has no option for obtaining the item other than purchasing it via University Microfilms. Student and faculty research can be greatly aided by implementation of this new service.

When it becomes clear that a charge is inevitable, the ILL department must contact the requester to se if s/he is willing to pay and maximum expenditure approved. If the patron is willing to pay, the ILL request must be placed again. This results in extensive time delays for the library patron, plus of charge of $8-10 per article. Staff time is used in contacting the library patron, re-submitting the request, and collecting and handling payments. This service extension would allow more immediacy of getting articles for faculty and staff, saving several staff intervention steps in the procedure.

III. Budget:

In 1994/95, ILL had approximately 100 unfillable dissertation requests. At $36.00 each, the budget adjustment required is $3,600. This would allow a test program without removing funds from departmental book budget allocations.

In 1994/95, the ILL office was billed $1,756 for such charges. In 1995/96 the figure grew to $1,967. We are requesting a seed grant of $2,500 to underwrite 1997/98 expenditures in this area.

I. Description of New Program or Major Enhancement of Existing Program:

Integration of the Music Audio Collection into the LION database. Housed in Gee Library, these LP, cassette, and CD collections have never been incorporated into any finding tool for students and faculty. It is proposed that all items be cataloged and added to LION. There will be a retrospective processing requirement after which the new materials can be incorporated into normal work flow.

II. Statement of Need/Justification:

Access is severely limited for individual faculty members and students due to the minimal level card catalog production currently used by the Music Department to maintain this collection. It is proposed that the materials be included in the on-line library system and access be, therefore, generally available to any networked PC or dial-in library user. Use of standard cataloging techniques would allow Gee Library to explore out-sourcing the database creation and/or use OCLC records readily available to the Catalog Department staff for database maintenance.

III. Budget:

Cataloging Costs:

Retrospective $ 20,000

Ongoing $ 3,000

I. Description of New Program or Major Enhancement of Existing Program:

Ongoing access to GPO Selective Depository items is increasingly under pressure of political requirements by different areas of the federal government with differing access and cost recovery mandates. Currently many items traditionally received from the Superintendent of Documents are being transferred to cost recovery agencies such as the National Technical Information Service (NTIS) and Information Industry Association (ISA) which speaks for various information providers who re-package federal data for sale. With the Federal Depository Library Program (FDLP) increasingly under pressures, some of these resources will remain available to the campus only by subsidizing electronic access or via a single workstation within the Government Documents Collection. This proposal would allow for the more traditional broad access at least to the primary campus clientele: Students and Faculty/Staff.

II. Statement of Need/Justification:

Many standard census databases will become available only at subscription or site licensing rates rather than deposited freely to our documents area. This proposal would subsidize the transitional year while the reworking of the Superintendent of Documents statutory and funding supports for the more traditional FDLP program are reviewed by Congress. Also allows us to capitalize on any cooperative purchase power generated by TexShare, Phoenix or AMIGOS for these services.

III. Budget: Estimates:

NTIS Site License - campus-wide access $ 5,000

STAT-USA Census Data access - campus-wide access $ 3,000

CenStats Census Data Fee - campus-wide access $ 5,000

I. Description of New Program or Major Enhancement of Existing Program:

Additional staffing is required for Metroplex Library to meet extended hours of operation and growing student demand.

II. Statement of Need/Justification:

Current technological changes are an enormous benefit to those students participating in distance education, and as a result, the Metroplex library is experiencing increased use in all areas - circulation, interlibrary loan,

and reference. Now with two distant education classrooms, the Metroplex facility will see an even greater demand for library resources. Students expect and are entitled to at least the same access to information as the

students on the main campus. With additional staff support, more students will find this access easier.

Additional staff support is necessary to assist students and faculty in using the advances in information retrieval. This will only grow with the improved access to TAMU's indexes on-line, as well as TexShare and FirstSearch.

Changes are evident in the types and number of courses at the Metroplex. Nine classes are offered from the College of Business in Spring '97 as opposed to three in Spring '96. Region 10 Teacher Alternative Certification

students meet at the Metroplex on Saturdays. Residents and interns from the Center for Professional Development and Training (CPDT) meet in the mornings and afternoons. Efforts are also being made to offer library resources to

those TAMU-Commerce students taking courses at the Dallas Education Center. The presence of these students during expanded Metroplex programming should be matched with additional staffing and library support to their curriculum. The proposed Executive MBA program and outreach to the business community, typically a weekend program, will further impact the Metroplex as these plans mature.

With an additional full-time position and backup student support, the Metroplex Library would be able to:

1. Extend Library hours to include weekends (Saturdays) and mornings in the Fall and Spring semesters.

2. Extend hours for intersession mini-terms, including Friday evening, when appropriate.

3. Extend hours for the Summer terms, when classes are taught at the Metroplex from 7:00am to 10:00pm.

III. Budget:

1FTE Library Assistant II $13,800 adjusted to 1997/98 payscale.

1FTE Students $ 9,000