library director, library staff, data processing staff

Ongoing

6. IDEAL fulltext journals from Academic Press will become available to all January 1998 via TAMUS Library Directors’ special initiative funding.

library director, library staff, data processing staff

Ongoing

Data on usage unknown ; CTIS continues to work on providing monthly usage by database.

C. Extended BI program to provide campus-wide access and training on many of the new databases. Provide for hands-on training elements within the BI programs.

reference librarians with other appropriate campus personnel and systems.

Ongoing

Monitor effects of 1st Freshman Open House on retention of attendees vrs retention of class overall.

D. Increase size of the LAN to enable more students to access various networked products.

library director, reference librarians, data processing staff

Ongoing

CTIS will test Pathworks software to see if Windows 95 version will provide adequate technical basis for linking to non-Reference sites. Impact on licensing limits within the Reference LAN will also need to be considered prior to opening additional sites in competition with this service. Minimal work has been done in this area as Internet tools replace the items traditionally on our LAN.

E. Internet access to Special Collections finding aids

Archivist, Catalog Librarian, Reference librarian responsible for Gee Library WEB page support and Instructional Multimedia Production staff.

Ongoing

Assessment: Success at implementing Internet-based finding aids and use of items generated from Web users.

Assess periodicals budget, usage and new title needs - balance between new subscriptions and elimination of titles

librarians, academic departments

Fall 1997

Analyze EBSCO invoice to see if there are more economical purchase arrangements for any of the titles received.

Implement Serials Claiming

Serials staff

Ongoing

Have DRA automatically generate missing issue claims when new issues are checked-in on-line; would help in database maintenance and provide current issues when missing. Ongoing project for 1998/99 – printing to be resolved.

A. Survey of FacultySpring 1997 (Ongoing)

Identification of service requirements and potential solutions; potential for funding initiatives to foundations or private persons. Series of workshops with school librarians affected planned for 1997/98. General survey by NETP indicate satisfaction with Library support; more detailed survey or personal faculty contacts anticipated during 1998/99.

B. Analysis of DEC Library Support requirements

Library Director, other interested AHE Library Directors

Ongoing

Identification of service directions and determination of responsible agencies with appropriate campus administrators. Suggestions on direction to ensure TAMU-C related students have Internet resources normal to campus; anticipate better use of Proxy Server in 1998/99 to assist in this project.

C. Database Access to Distant Students

Automation Librarian and CTIS

Ongoing

CTIS will put in necessary server software to enable distant students to connect to databases through their own ISPs as members of TAMU-C network. Accomplished in late Spring 1998. More publicity on its availability anticipated Fall 1998.

A. Restructuring of Public Services

Library Director; Librarians & staff in Public Services

Fall 1997

Maintenance of past productivity with fewer staff assigned.

B. Assessment of outreach support

Public Services staff

Ongoing

Review Web pages for departments, handouts and brochures with library information for consistency and accuracy. Develop consistent publication plan.

C. Review electronic reserve options

Circulation and Public Services Staff, Assistant Director for Systems & Technical Services, other staff as appropriate

Spring 1998

Review system options and alternatives for providing electronic access to reserve items, particularly journal articles, so that all students can access via the campus network, regardless of library hours of operation. Committee appointed October 1997; demonstrations led to decision to defer procurement into 1998/99.

D. Integration of New Departments into Library:

Ongoing

Instructional Multimedia

Library Director and appropriate staff

Needs assessment and revised goals. Transferred to NETP effective June 1998.

Media Services

Library Director and appropriate staff

Needs assessment and revised goals. Ongoing assessment of staffing and shared development of renovation plan to support access requirements.

Campus Engineer

Library Director and appropriate staff

Needs assessment and revised goals. Continues to service KETR equipment and campus-wide electronic equipment.

Integrate information on Gee Library services with Kiosk project

library director, systems librarian, selected library staff with planning committee

Ongoing

Measured by final availability of library information when KIOSK system procured. As new KIOSK software arrived in August 1998, this coordination will await preliminary testing.

A. Planning for accreditation reviews

library director, systems librarian, acquisitions librarian, departmental liaisons and deans

Ongoing

Anticipate preliminary reviews for SACS accreditation during 1997/98. All library coordinators and department chairs participated in school-level training on features of the CACD tool; several departments received detailed assessments [AACSB, IET, Counseling, Special Education)

B. Approval processes for CB table updates

library director, systems librarian, acquisitions librarian, reference/collection development librarian, departmental liaisons, VP for Academic Affairs

Fall 1997

Ongoing participation in assessments of new academic programs. In depth assessment of Environmental Studies holdings part of CB review for program approval.

C. Review of collection development policies (including review by Library Director and Library Committee)

Acquisitions Librarian, Reference/Collection Development Librarian, department heads and library liaisons

Ongoing

Continuing assessment of the accuracy of collection goals in light of new curricular programs, closing of some program areas and redirection of academic programs. Preliminary study data presented to department chairs and coordinators as part of accreditation data.

Assessment of DRA integrated library management system.

systems librarian, data processing staff; in consultation with library staff and appropriate external audience

next two to three years

Continued commitment to DRA client/server implementation or proposal for conversion to new vendor. Prepare recommendation and cost analysis for selected solution. Initial DRA discussions and demos planned for March 1998. This was replaced by the TAMU NOTIS Consortia procurement process and participation in their RFI and RFO processes as a potential partner. Pricing for DRA will be re-assessed as both standalone or in partnership. RFO due in October 1, 1998; phone consultations with system users and special demonstrations anticipated in October-November 1998. Final selection due by early 1999.

Purchase and implementation of Booking software module

Library Director, Systems Librarian , Media Services, and CTIS staff

Fall 1997

Needs assessment and product review of DRA options for possible inclusion in 1998/99 budget cycle. Deferred to system-wide library system upgrade process.

Pursue EDI and other accounting solutions within upgraded library system, including library materials process improvements and library fines/fees collection system-system links

Library Director, Systems Librarian, CTIS staff and appropriate fiscal officers.

Ongoing

Incorporate options for intersystem links within the software analysis of the library management system as a whole. Deferred to system-wide system upgrade process.

A. Refinements of DRA Acquisitions module

Systems Librarian, Acquisitions staff and CTIS

Fall 1997

Refinement of linkage software between LION and campus accounting system; other changes pending full system replacement cycle.. Eliminate duplicate system maintenance in both campus acquisitions and DRA acquisitions systems. Still an ongoing problem; preliminary system analysis completed by Carol Dodd and Michael Cagle. Staffing required in CTIS – or assignment within existing staff – to complete the necessary program links.

B. Reconcile tapeloaded Library of American Civilization bibliographic records with Gee Library microform holdings.

Catalog staff

Ongoing

Checking of on-line database against actual microform holdings on "time available" basis. Completed project in 1997/98.

C. Addition of Special Collections Collections as manuscript collections on OCLC

Catalog Department Head and Special Collections Librarian

Ongoing

Continuous process of inventorying and cataloging new collections added in Special Collections.

D. Continue to add microform holdings

Catalog staff

Ongoing

Microform analytics have not yet been linked to represent the physical film or fiche which may hold several titles. Requires staff review and correction on-line on a "time available" basis.

E. Inclusion of Government Documents records in LION

Documents staff, Catalog staff, Systems Librarian and CTIS

Ongoing

Refinement of operations and integration of tapeloaded MARCIVE records in LION; finish retrospective tapeloads and bring monthly additions to current status within 1997/98. DONE

F. Inclusion of Media Services Collection records in LION

Media Services staff, Cataloging staff, Systems Librarian

Ongoing

Develop plan to incorporate retrospective and current videotapes and other media collection items into DRA database. Begin work with assistance of John Anderson. DONE

G. Inclusion of Music Sound Recordings records in LION

Music Department staff, Catalog staff, Systems Librarian and CTIS

Ongoing

Cataloger, John Anderson, hired for 1997/98 to complete backlog of cataloging for LION. DONE

H. Review and correct periodical titles in DRA for currently received items.

Serials staff

Ongoing

Maintenance function to complete accurate on-line records for Library users. Update shelf maintenance for user direction within the periodicals stacks. Coninues with Nancy Blount in temporary serials librarian position for 1998/99.

I. Bindery Operations Module

Serials staff

Ongoing

Complete verification of bindery profiles and initiate Implementation of bindery monitoring module within DRA. Deferred to new library system process.

A. Review status of current programs, including campus oral history

Archivist

Ongoing

Report on status of approved projects in annual report; establish costs for special ET/TAMU-C project extension. Ensure campus oral history complete for ET era and merger period.

B. Initiate oral history project for Jim Chapman (Cooper) Lake

Archivist, Dr. R.N. Singh

Summer 1998

Plan and carry out interviews if project approved.

Review Records Retention Schedule against campus schedule and TAMU System guidelines.

Archivist, Fiscal Office staff, other appropriate parties

Summer 1998

Reconfirm existing records still exist, add new records that have evolved since 1988/89, ensure that we meet TAMU System requirements. DONE

Analysis of Preservation Needs for Library collections.

Systems Librarian, Processing Staff

Ongoing

Review of materials in collections for deterioration and identification of appropriate collection maintenance strategies.

Rare Book Collection

Archivist, Acquisitions Librarian, other appropriate parties

Summer 1998

Review of fragile materials for special boxes or other preservation techniques. Develop plan and costs for ongoing maintenance of the collection.

Develop funding options

Library Director, Library Staff, Development Office, Office of Research

Ongoing

Assessment based on successes and approvals to proceed with formal requests. Presented to MCI, Sprint and Meadows. In process or denied with good critical support.

Lighting Needs

Library Director, Library Staff, and Phsyical Plant personnel

Ongoing

Adjustments were made in September 1997 to the Circulation counter area and Curriculum stack areas.

Signage

Library Staff

Ongoing

Committee appointed to review existing directional and policy signs for consolidation and elimination of excesses. DONE

HVAC improvements

Library Director, Library Staff, and Phsyical Plant personnel

Ongoing

BI room is consistently extremely cold or extremely hot; access the feasibility of separate system for internal rooms such as this one. Improve the use of systems for computer lab climate controls.

Refurbish 30 year-old building

All Staff and Physical Plant personnel

Ongoing

Planning committee for service locations involving Curriculum, Media Services, Music Collection, Government Documents and Bound Periodicals established in October 1997; report due no later than April 1998. DONE Structural Engineering Study required to complete currently funded compact shelving projects and confirm that long-range use of the compact shelving will be safely accomplished.

Ergonomic Assessment

All staff and appropriate campus agency

Ongoing

Ergominder software for staff purchased in September 1997 and installed for all staff machines in Library and copies ordered for COBT and CAandS being coordinated through Charlotte Larkin.

See Library Goal 8

See Library Goal 7

Need to maintain awareness of new equipment and service solutions of other media centers

Media Services Staff, Instructional Multimedia Production staff, and all librarians involved with technology

Ongoing

Assessment: Ability of staff to respond to information requests from campus faculty and administration.

A. Maintain expertise in equipment maintained and troubleshooting skills

Campus Engineer

Ongoing

Attend appropriate conference s, workshops and product demonstrations

B. Improved personnel support

Campus Engineer and administration

Ongoing

Provide additional student and/or staff support to this position by adding a student assistant all 12 months or converting student line to staff position. See personnel request (Kacena to Arlton), October 1, 1997.

C. Improve equipment support

Campus Engineer

Ongoing

Provide HEAF recommendations appropriate to improved response in electronic maintenance services to the campus.

A. Development of multimedia teaching exemplars

Multimedia Production Staff in cooperation with campus departments

Ongoing

3. Support instructional production for faculty and develop production "shells" or "templates" for future programs.

B. Improve accessibility of developed software

Multimedia staff

Ongoing

2. Upgrade server capacity or multimedia laptop availability to support faculty in the classroom with access to software developed in the Multimedia Production labs.

C. Improve fault tolerance within production lab

Multimedia staff

Ongoing

4. Assess security/management software and implement as funds allow.

Improve student assistant training

Multimedia staff and students

Ongoing

3. Make developed training available to lab monitors around campus.

Minimize equipment down-time and service delays

Multimedia staff

Discontinued Fall 1997

In response to cutbacks In workstudy staffing and the need to invest in replacement equipment, chose to discontinue the sign making component of this process. Continue minimal faculty support in photographic development outsourcing.