Valley of the Caddo Museum and Cultural Center

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The Valley of the Caddo Museum and Cultural Center is a dream coming true for the citizens of Delta, Fannin, Lamar, and Red River counties in Northeast Texas.  The Museum and Cultural Center will present the natural and cultural history of the region.  Building upon the foundations of the original natives of the region, the Caddo’s, the museum will trace the cultural and political histories of the people who have passed through, and settled, in the Valley of the Caddo.  The Museum and Cultural Center will also present in-depth information on the natural history of the region, focusing on geography, animals and plants, from prehistoric times to the present.

 

 

 

Valley of the Caddo Museum and Cultural Center

C/O Becky Semple

Paris Visitors and Convention Council

1125 Bonham Street

Paris, TX 75460

To contact us:

Phone: (903)784-2501

Fax: 555-555-5555

E-mail: becky@paristexas.com

STAR GAZERS CLUB MEETING, APRIL 13

 

The Valley of the Caddo Museum and Cultural Center has purchased four telescopes for its Star Gazers Club. These Newtonian reflectors with 6" mirrors provide an inspiring view of the night sky. After training in telescope use and care, members may check out a telescope to explore the moon, planets, and deep space objects.

 

The Star Gazers next meeting is at 7:30 PM on April 13th at 2305 NW Loop 286, Paris, Texas. This address is the E.R.D.O.C. building (former Oliver Rubber Plant) and it is on the inside of Loop 286 at the entrance to the exit ramp for FM road 79. The building has a "Caring Food Partners" sign on the front. At this meeting, Valley of the Caddo Star Gazers will train to use their new telescopes and will learn about spring constellations.

 

A membership with the museum is required to be in the Star Gazers Club.

Anyone interested in astronomy is invited to join.

 

Membership fees are $5.00 for adults and $1.00 for public school students. Membership applications will be available at the door.

 

For more information call the Lamar County Chamber of Commerce, 903-784-2501.

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ANNUAL MEETING SET FOR TUESDAY, APRIL 28, 7:00 PM

 

All members of the Valley of the Caddo Museum and Cultural Center, Inc. are notified that the annual meeting of the members is set for Tuesday, April 28, 2009, at 7:00 p.m. in the Community Room of the Lamar County Chamber of Commerce, 1125 Bonham Street, Paris, Texas.  At that time the following Agenda will be presented for appropriate action and disposition, to wit:

 

AGENDA

Valley of the Caddo and Cultural Center, Inc.

7 p.m., Tuesday, April 28, 2009

Second Annual Meeting

Community Room, Lamar County Chamber of Commerce

 

CALL TO ORDER

 

QUORUM CHECK

The Chair declares that:  

_____  A quorum of _____ members is present and this meeting will continue to conduct the business of the annual meeting of the members.

                                                           OR:

                                                         _____  A quorum of the members is not present but a quorum of ______

                                                         Members of the Board of Directors is present and the meeting will continue

                                                         so that the Board of Directors may conduct the business of the members of

                                                         the corporation at this annual meeting.

                

APPROVAL OF MINUTES OF 2008 MEETING

 

REPORTS OF OFFICERS

 

Chairman of the Board

President

Deputy President

Secretary

Treasurer

 

REPORTS OF COMMITTEES

 

Affiliations[1]

Aquarium [2]

Archaeology[3]

Art, Music, Poetry & English Composition[4]

Astronomy[5]

Building & Grounds[6]

Education[7]

Flora & Fauna[8]

Financial & Accounting[9]

Fundraisers[10]

  Gun & Knife Show, past and future

  Memorial donations

Legal[11]

Membership[12]

Public Relations[13]

Tours[14]

Web site[15]

Wooly Mammoth[16]

Other:________________________

 

NEW BUSINESS

 

Resolution:  That the By-laws of the corporation be amended to reflect the following changes:

 

“The By-laws of the corporation are amended to reflect the following changes

(exactly as they are stated in the new By-laws that have been distributed to the       members), to wit:  1) To permit the Board of  Directors to control the time and place for all meetings of the membership and of the Board of Directors; 2) To permit the Board of Directors to create and set the amounts and terms for memberships; 3) To redefine a “quorum” of members for the annual meeting to be a minimum of 25 members, and if there is no quorum present the meeting of members and all their rights and obligations revert to the Board of Directors for appropriate actions; 4) To permit the assets of the corporation to be distributed to tax exempt organizations as provided by the Internal Revenue Code and regulations in the event the corporation is dissolved; 5) To make the actions of the Executive Committee binding on the Board of Directors.”

 

      Other:_________________________

 

5.   OLD BUSINESS

 

ELECTION OF OFFICERS

 

Chairman of the Board

President

Deputy President

Secretary

Treasurer

 

ADJOURN

 

Next Annual Membership Meeting is tentatively set for the fourth Tuesday of April 2010 at 7:00 p.m., as determined by the Board of Directors.

 

ENDNOTES

 

                                  [1] Affiliations - Studying the requirements for affiliations with the Smithsonian,

American Museum Association, Texas Museum Association, Texas Historical Association, U.T. McDonald Observatory and any other appropriate institutions.  The committee should determine whether we can qualify for affiliation and make recommendations to the Board.  Much of this information is on-line.

[2] Aquarium – Identifying and securing legal rights to maintain a fresh water aquarium that stocks all local types of fish; determining cost and problems with maintenance and size with recommendations to the Board.  Report on the visit to the Texas Freshwater Fisheries Center in Athens, Tx.  Secure the specs on that aquarium for our potential use.  Plans for future actions.

[3] Archaeology – Determining an appropriate archaeological laboratory for the museum; compiling information on important archaeological sites in the four county area; working with the VOFC Archaeological Society and other appropriate organizations to encourage archaeological study of the four counties; working with VoCAS to help sponsor fundraisers.

[4] Art, Music, Poetry & English Composition – Working to develop the museum as a center for artists, musicians, poets, historians and writers; determining how to encourage development through financial support; determining recommendations for the Board on residency requirements; organizing historical research and writing groups to prepare and write the joint and several histories of the counties of Lamar,Fannin, Red River and Delta and publishing it in a manner as to encourage its use as a subject in all public schools in the four counties.

[5] Astronomy – Report on organization and activities of an astronomical organization in the four counties; seeking an appropriate affiliation with UT McDonald Observatories; preparing plans for future astronomical activities; recommending appropriate astronomical facilities for the museum.

[6] Building & Grounds – Preparation of plans to build and maintain the museum, cultural center and the grounds as a “green” project.  Discovery of a similar project by the California Academy of Sciences.

[7] Education – Recognizing that the museum must have a positive impact on education through the four counties in all the schools; determining how that can be accomplished as well as determining how each school can contribute to the success of the museum; involving all schools in the four counties in the building, and utilization of the facilities.

[8] Flora & Fauna – Working to determine all flora and fauna in the four counties; assuring that all flora and fauna are appropriately exhibited.

[9] Financial & Accounting - Oversight of all accounting and financial transactions of the museum; monitoring the financial circumstances and making financial recommendations to the Board.

[10] Fundraisers- Developing and supporting fundraising campaigns to support the purposes of the museum and cultural center.

[11] Legal – Monitoring the legal status of the museum and cultural center and recommending appropriate courses of action to the Board.

[12] Membership – Working on plans to secure new members and to retain existing members; making recommendations to the Board concerning memberships, including the dues structure.

[13] Public Relations – Preparation and distribution of public announcements for the museum and cultural center as directed by the President or the Board of Directors.

[14] Tours – Working on the feasibility of using both land, river and creek tours in the four counties as both a fundraising project and as an educational one that will help spike interest in the museum; report on the April 23, 2008 Caddoan Tour.

[15] Web Site – Report on the web site for the museum and cultural center; updating the site as required to provide information for Directors, members and the general public; regularly posted information will be the Agenda for Board meetings, minutes of those meetings, and any other information that allows people to be aware of the activities and decisions of the organization.

[16] Wooly Mammoth – Working toward excavation and financing for the restoration of the Wooly Mammoth located in Lamar County, as part of the exhibits of the museum.

[17] Qualifications – Directors must be legal residents of the United States with preference to be given to citizens who are residents of any of the four counties of Lamar, Fannin, Red River and Delta, and are current dues-paying members.  A Member of the Board of Directors may be removed from office for any of the following reasons: 1) Failure to pay dues within a reasonable period of time; 2) Indictment for any felony crime.

[18] Executive Committee – There shall be an Executive Committee comprised of three members selected by the Board of Directors to serve upon the terms and conditions set by the Board.

In the event of an impasse in the timely selection of any member of the Executive Committee, the position will be filled by appointment of the President with the advice and consent of the board.  The appointed person shall serve until the impasse is resolved and a person is properly elected to the position.

It is the business of the Executive Committee to act in all matters as may be required.

The Executive Committee may be called into session at any time without prior notice.  Such meetings may be joined by any Member of the Executive Committee by telephone.  The actions of the Executive Committee will be reported to and become binding on the Board of Directors.