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Access the Form -
Click HERE for the Equipment Information Sheet (INV907). Then print the form.

If you need help downloading the form click HERE to see helpful downloading hints.

Purpose of Form - The purpose of this form is to gather detailed information on an inventoried piece of equipment to give Property Management sufficient data to track the equipment in the future.

Submission of Form - Any department receiving new equipment, which must be inventoried, must fill out this form. The form must be attached to the equipment voucher for use in entry into FAMIS.

What must be inventoried? - Any item costing $1,000 or more, with a useful life of at least one-year, must be inventoried because it is a capital purchase. FAMIS expense object codes 8400-8479 are all for capital purchases (i.e., computer equipment, office furnishings and equipment, etc). In addition, SAGO must inventory certain controlled assets. These are specific items costing less than $1,000 but which are highly susceptible to theft or misuse. Expense object codes 5775-5799 are for items that are controlled but not capitalized. Examples of controlled assets are computers, printers, televisions, and fax machines costing more than $500 but less than $1,000. Other items such as handguns are always controlled regardless of cost. Both capital purchases and controlled items must be inventoried.

Completing the Form - (All *'d items are required fields)

*Inventory Number : Inventory/asset number assigned by the Property Manager. Departments should request an inventory number as soon as the equipment arrives. For auditing and tracking purposes, equipment must be tagged within 10 calendar days from receipt.

*Description : A description of the equipment

*Cost : Value of asset or the amount to add or change

*Manufacturer : The company that made the item

*Model # : Model or classification, i.e., computer speed

*Serial # : The number on the item that was supplied by the manufacturer

*Acquisition Date : The date the item arrived in the department

*In-Service Date : Date the item was placed into use

*Dept/Unit Code : Department code

*Building : The building code

*Room : Room number the item is placed in

*Class : 4-digit expense object code. It is extremely important that the correct class is filled in. Please be careful when choosing the class number. If you would like a refresher on how to select the right class code, please contact the Property Manager.

*Condition : 01 (means used-excellent condition)

Other Location : Can be used to indicate who uses it or a description of the room (i.e., conference room, file room)

Warranty Expires : Date warranty expires

*These items are required. Equipment Information Sheet will be returned if not completed

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