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Access the Form -
Click HERE for the Property Additions and Deletions (INV905) form.

If you need help downloading the form click HERE to see helpful downloading hints.

Purpose of Form -
The purpose of this form is to document an addition of equipment that did not require payment to acquire (i.e., a gift) and to a document deletion of existing equipment due to sale, trade-in, or cannibalization.

Submission of Form -
The Accountable Property Officer (APO) for each department should completely fill out and sign the form before submitting it to the Property Manager.  Each department should retain a copy for your records.

Completing the Form -
Complete either the section for "additions" or "deletions". The Equipment Information Sheet (INV907) should accompany additions.

Complete the Department Information section, including your department name and the appropriate signature.

Complete the body of the form, indicating the inventory number, description, acquisition date and asset value. Trade-in allowance/sale amount and loss or gain should be filled in when applicable.

Responsibility of the APO -
Equipment values maintained in the formal accounting system should accurately reflect the cost of equipment. Gifts, sale, trade-ins, and cannibalized equipment should be promptly reported.

Surplusing Cannibalized Equipment -
A&M - Commerce Surplus department will not accept computers that appear to have missing components. Computers that were purchased with a disk drive, hard drive, monitor, etc., and are missing these components when presented to A&M - Commerce Surplus, will not be accepted as an inventoried item. These will only be accepted as non-inventoried (N/I), and must be deleted from the formal accounting system through this form. After computers are cannibalized, the Property Transfer Form (INV906) and the Transfer of Computer Equipment Form (INV906A) should be completed.

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