Instructions for Creating a Rule to Handle Email

Messages Marked as SPAM Using Microsoft Outlook

Messages marked with TAMUC SPAM Advisory in the subject are identifiable as possible SPAM. Outlook allows you to create rules to automatically filter messages to specific folders. To create a rule to filter these messages to a specific folder, begin with Outlook open and the questionable message selected in the Inbox.

1. Start the Rules Wizard.
On the Tools menu, select the Rules Wizard.

2. Create a New Rule.
		Click on the New button in the Rules Wizard Window.

3. Choose the Options for your rule.

Select the Option to Start creating a rule from a template.

Choose Move messages based on content.

4. Filter messages by specific words in the subject.

Check the box for Outlook to check for specific words in the subject.

In the bottom pane, click on specific words link.

5. Enter the text for the filtered subject.

Enter the phrase TAMUC Spam Advisory in the top field and click the Add button.

Click the OK button at the bottom of the Search Text Window.

Now click on the specific folder link.

6. Create a new folder to hold the filtered messages.
		Click on the New button.

7. Name your new folder.

Your may name the folder anything you wish. You should use a very descriptive name such as Filtered as Spam. This folder will contain all email messages that get tagged by the filtering software.

After you enter the folder name in the Name field, click the OK button.

8. Verify your rule.

Your new rule should read as shown.

Click the Next> button.

9. Choose to run on messages currently in your Inbox.

Click OK to complete the Rules Wizard

Click the Run Now button to use the Rule to filter messages that are currently in your Inbox.

10. Finish.

If you chose the Run Now option, select the rule by checking the box to the left of the new rule and click the Run Now button.

After the rule runs, click OK to finish the Rules Wizard.

Click here to close this window.